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There are two ways to keep a record. One protects your child's history and your own clarity. The other slowly turns you into someone who experiences their family through evidence-gathering. The difference is discipline about what, and where.
"Collected 5.10pm, forty minutes late" will still be true in a year. "Late AGAIN because he doesn't care" is an argument, and it dates badly.
A contemporaneous note in your own logbook beats a reconstructed timeline every time — and writing it down is also how you put it down.
Children should not be couriers, witnesses, or subjects of interrogation after handovers. If a record can only be built through your child, leave it unbuilt.
The message thread is for organising the week. The private logbook is for what you observed. Mixing them — messages written as testimony — poisons both.
The logbook is yours alone: nobody sees it, it is dated, and it can be exported for a lawyer if it ever comes to that. Messages, meanwhile, cannot be edited or deleted by either of you — so nobody has to keep screenshots.